How to Register a Proxy as a shareholder in New Zealand companies

NZSA recommends that all shareholders vote their shares either in person or by proxy.

All shareholders are welcome to nominate the New Zealand Shareholders’ Association (NZSA) as their proxy to vote on their behalf at company meetings. This applies to both members of the NZSA and to non-members.

The NZSA monitors the activities of many companies, reviews annual reports and raises shareholder concerns at annual general meetings and special meetings.

The NZSA is unable to attend all meetings but selects those companies where it believes it can have the most impact on behalf of shareholders.

If you cannot attend an AGM yourself, you are encouraged to appoint as your proxy the New Zealand Shareholders Association Inc. This does not require you to put in the name of the individual who will act as the proxy representative - just the name of our Association or its abbreviated form NZSA.

We recognise that if shareholders have not formed a view they will leave the vote to the discretion of the NZSA proxy representative.

Completion of the Proxy form in favour of the NZSA:
How to nominate NZSA as your proxy:

• Appoint New Zealand Shareholders Association Inc. as your proxy
  
  
• New proxy forms may contain 4 boxes (but at least 3):

           FOR     AGAINST      ABSTAIN      PROXY DISCRETION

• Unless you have a particularly strong view on a resolution, please tick all Proxy Discretion boxes – otherwise leave blank
  
  
• If you feel strongly about an item then you should direct your proxy to vote in a particular way i.e. tick FOR or AGAINST. But remember that information may be given out at the meeting that could change your view (e.g. National Property Trust in 2008). Giving the NZSA proxy representative your vote would allow them to make a decision, based on new information presented at the start of the meeting.
  
  
• Sign and date the proxy form
  
  
• Mail the proxy form to the share registry in the post paid envelope provided. This is either Computershare Registry or Link Market Services. It must arrive no less than 48 hours before the start of the company’s meeting.
  
  
• Please do not send completed proxy forms to the NZSA.
  
  
• If you wish, you can advise NZSA Proxy Co-ordinator that you have appointed NZSA as proxy by email by using the form below.

This form will send an email to the NZSA Proxy Coordinator:

Your name:
Your phone number:
Your email address:
Your information:
Sorry, but we need to prevent automated emails. Therefore, please type the text you see into the box below.